Christmas Fair Parent Volunteer Guide


Our parent-led annual Children’s Christmas Fair will be held on Saturday, November 24 from 10:00 am to 3:00 pm. The Fair celebrates our children and community at large, is our largest outreach event, and raises money to support initiatives that further serve our children. VWS invites our current families, alumnae families, and hundreds of guests from the lower mainland into our school to showcase our children’s beautiful work and invite children to imaginatively explore the many magical wintery spaces the parents create together.

Many hands make for light work! Below are many of the volunteer opportunities available for our Children’s Christmas Fair. Please find your class activity, take a shift there, then see where else you might help in the other Fair activities and preparation.

Please see below for class assignments and stay tuned for more information from your Class Reps about your activity and volunteer shifts.

Class Assignments

Class Assignment Activity | Spots Filled Location Link
Woodland Pond
Plum Cottage Kindergarten
Grade 1
Silk Painting | 17/18
Grade 6 Classroom
Grade 2
Younger Children’s Activities | 23/26
Grades 1 & 3 Classrooms
Grade 3
Cookie House | 28/31
Red Rose Kindergarten
Grade 4
Strings Cafe
Grade 7 Classroom
Grade 5
Candle Dipping | 22/27
Grade 8 Classroom
Grade 6
Bairn’s Bazaar
Grade 4 Classroom
Grade 7
Elves Workshop | 17/20
Woodworking Room
Grade 8
Outdoor Foods/BBQ | 24/26
Big Play Yard
High School
Shepherd’s Lunch | 30/31
Music Room / Community Kitchen
High School
Specialty Foods
Big Play Yard

Additional Areas to Help

Activity Detail Link
Pre-Fair Baking and Food Prep | 32/60
For Cookie House, Strings Cafe & Specialty Food Stand
Ticket Sales | 8/10
School Entrance
Red Door Store | 8/11
Cashiers & Assistants
Pocket Lady | 3/6
Pocket Lady, Assistant, Crafters
Grounds & Decor | 6/14
Marketplace Set up, Pre-Fair Tidy, Indoor Decoration, Outside Decoration,
Post-Fair Grounds Clean up
Supplies & Deliveries
Drivers with a truck or van required for pick up of supplies
(up to 3 hours)
Night Market Festivities
Coordinate & Oversee Night Market Refreshments

To see all activities click here

Please do not hesitate to contact any of the Coordinating Committee members with questions or comments. We are here to help!

Thank you,
Laura Bergstrome & Mary Henley &

The regularity with which the Sun moves through the seasons, the regularity manifested in the growth of plants and in the life of animals, this regularity was once chaos. Harmony has been attained at the cost of great travail. Humanity stands today within the same kind of chaos, but out of the chaos, there will arise a harmony modelled in the likeness of the harmony in the universe. Peace to those who are of goodwill.
~ Rudolf Steiner, from Festivals and Their Meanings, Christmas 1923